Form Template for Travel Agents

As a travel agent, you’re job is to help people have the trip of their dreams. Our new forms tool makes it simple to collect leads and help more people have amazing vacations!

And the best part is, the form tool works seamlessly with the fields you already have in your CRM. So when someone fills out your form, a new contact or company will be created, along with corresponding fields. Navigate to the forms section under settings to get started.

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Before we dive in to a specific form for travel agent, here are some basics about the forms tool you should know:

• You will build your form out of fields in your CRM. You can also choose to create forms with questions that do not link to a field in the CRM but most of the time, the big advantage of the forms feature is the ability to easily create contacts, companies, and pipelines when someone fills out your form.
• Forms are a tool to create new records, rather than update existing ones. So this feature is best to use for brand new prospects and clients, rather than existing ones.

Let’s start by adding in the very basics - name, phone, and email. These fields will be useful for almost any industry, not only for travel agencies. If you are a travel agent that works with companies to plan work retreats, you could also collect company information in addition to or instead of contact information.

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Next, let’s add some fields that will be particularly useful for travel agents. I created a field called “Type of Vacation” to record the types of vacation a prospective new customer is interested in. I also created a checkbox list of possible countries for interested customers to fill out.

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Now, some of the wording here makes sense internally - “Type of Vacation” for example. But it isn’t the most friendly for the potential clients I’m sending this form to. So let’s change some of the form question wording. Any changes I make on this form won’t change the names of fields in the CRM - it will just change the name of the form questions.

This new version is going to save the exact same information to my CRM, I just changed the language slightly so that my potential clients see something different on their end. I changed my “Type of Vacation” to say “What kind of trip are you looking for? ” on my form, as seen in the screenshot below. I also added a line on the form to let clients know that they can choose more than one option. This data will still be mapped back to the “Type of Vacation” field when a potential client fills out information:

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I can further personalize the form by adding my logo, company name, and even a branding color on the company branding settings page.

Take a look at the finished product below, with my company name, logo, and preferred color choice. I’ve also adjusted the text to make it easier to use for my potential clients.

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Let’s say a potential client, Jennifer, fills out the form as seen below:

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When Jennifer fills out the form, I’ll receive an email notification notifying me and also showing me the filled out form:

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That form will turn into the following contact record, with a pipeline automatically attached, as well as the full form for your reference. As you can see in the screenshot below, any relevant fields or custom fields were filled in automatically.

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Eliminate data entry time with this new form tool. Give it a try today! If you need some additional help, please send us an email - we can help you set up your own forms, tailored to your needs. We would be happy to help.